According to NJAC, what must be present on either the resolution and/or certification of funds when entering into any contract?

The requirement for an exact line item appropriation or ordinance to be charged when entering into any contract is essential for ensuring that funds are properly allocated and accounted for in the municipal budget. This requirement is stipulated in the New Jersey Administrative Code (NJAC) to maintain financial integrity and accountability in municipal operations.

Having a specific line item appropriation delineates the exact amount of money that has been set aside for a particular purpose, allowing municipal finance officers to track expenditures accurately. This clarity helps prevent overspending and ensures that any contract entered into aligns with the approved budgetary parameters. Furthermore, it enhances transparency in financial dealings and allows for better fiscal management, as it is clear where the funds are coming from and how they are being utilized.

In contrast, options such as a statement of intent, fiscal year budget summary, or a contingency plan for funding, while they may provide useful information, do not fulfill the exact requirement mandated by NJAC for contractual agreements. The focus on a specific line item appropriation directly ties to the principles of budgeting and financial responsibility that the CMFOs must adhere to in their roles.